2.1. Summary of Limitations for Expense Reimbursments
Business and Financial Services → Travel/Reimbursements → Summary of Limitations for Expense Reimbursments
Summary of the University's current rates/limitations for expense reimbursements.
Travel Reimbursements: the rates are based on the locations and time of the year. Please refer to these rates before making arrangements for your travels. If a conference has a designated lodging with a higher rate than the approved rate and you need to stay at that lodging, please mark "Designated Lodging" on your travel authorization form to get reimbursed for the designated lodging rate.
- Domestic Lodging and Per Diem Rates: https://gao.az.gov/sites/default/files/2024-01/5095%20Reimbursement%20Rates%20%20240108.pdf
- International Lodging and Per Diem Rates: https://aoprals.state.
gov/web920/per_diem.asp - Personal vehicle mileage reimbursement rate: 65.5¢ per mile
- Airport parking:
- Tucson Airport Parking: the lesser of the actual amount incurred or $5.00 per day base parking charges (plus any taxes or other non-optional fees imposed)
- Phoenix Airport Parking: the lesser of the actual amount incurred or $6.50 per day base parking charges (plus any taxes or other non-optional fees imposed)
- Other locations: no specific rates for parking nationally like for Tucson and Phoenix Airport. If there is a business purpose and the expense is reasonable, it will be reimbursed by Financial Services.
- Please refer to 2.5 Parking Reimbursement Guidelines section for more details on parking reimbursement guidelines including parking lots in Tucson and Phoenix that meet these requirements, and how to register with the Spot Club Card to receive the reduced rate at the suggested parking spots.
Meal Reimbursement: current recommended per person amount is up to $40 including tax and tip.